Do an office decluttering before the move to reduce the number of items that must be transported. Repurpose and donate any unnecessary furniture and office supplies. Survey your new office space before the move and take notes about any issues that need to be addressed. Update business address listings and subscriptions, and notify clients of your new location.
Having the right packing process is essential to making your office move smoothly and hassle-free. Organize your employees into teams to split the workload, and set clear expectations for each team to make sure everyone is on the same page. Ensure you have an adequate supply of packing supplies, including boxes of all sizes, tape, markers, bubble wrap, and sturdy wrapping paper. It is a good idea to have more than you think you need, as it is easy to underestimate the number of boxes required. Moreover, use the moving process as an opportunity to declutter your office and dispose of items that you don’t need.
Clearly label your boxes, and make sure they’re packed according to their destination in the new office. This will save you time and effort during the unpacking process, as it is easier to locate items that belong together. You may also consider using color-coded labels to distinguish different departments or areas in the new office. Lastly, don’t forget to create a change-of-address list and update your company’s address in subscriptions, mailing listings, and websites.
If you have expensive equipment that needs to be moved, consider hiring a professional moving service. They will provide expert packing and handling services, ensuring that your sensitive equipment is secure during transport. They will also help you disconnect and reconnect all the wires, ensuring that your networking is up and running smoothly in your new location. Moreover, they will take care of disassembling and reassembling furniture in the new location. They will also handle the disposal of old equipment, as well as cleaning up and disposing of any hazardous materials. They will also provide an assessment of your new space and offer suggestions on how to improve it.
Moving
The moving process is a huge undertaking and needs to be done in a way that does not disrupt your office’s daily operations. If possible, plan your move around client meetings and project deadlines so that your team can work efficiently without having to worry about a lack of space for files and equipment.
Hire a professional moving company to take some of the weight off your shoulders and avoid the hassles that come with trying to do it all yourself. Your commercial movers will help you to map out the layout of your new office and advise on the best place to position equipment, furniture and storage. They can also provide a number of packing options, from dismantling and disposing of existing furniture to professionally packing items that will need to be transported long distances.
Start planning your move well in advance. By doing so, you’ll be able to price-compare companies and settle on one as early as three to four months before your move. Make a reservation as soon as possible to secure your preferred moving date and ensure that the movers have enough space to handle the volume of goods you need to transport.
Prepare an inventory list of all the assets you’re bringing to your new office, including IT equipment, furniture and stationery. This will save time on the day of your move and will give you a clear picture of what will fit into your new office. It will also give your team an idea of what they need to pack up and what they’ll need to leave behind.
Make sure your moving team has all the right supplies, such as boxes, tape and labeling materials. This will help reduce the amount of wasted time on moving day looking for the correct bins or labels. Also, make sure your employees know the schedule for their tasks, such as when their cubicles or offices need to be packed up and when their utilities will be disconnected.
If you’re leaving your current location, you will need to decommission it properly so that you don’t run into any legal trouble or lose your security deposit. This can involve removing cables and electrical installations, taking down signs and logos, cleaning, and completing repairs on the property.
Installation
The movers will carefully pack and transport your office furniture, electronics, and IT equipment. They’ll use secure packing methods to protect your items during transit, and they’ll unpack them at the new location according to your specifications.
They’ll also help you set up the IT infrastructure in your new office space. This includes installing ethernet connections, power sockets, and phone lines. It’s a good idea to have these installed before moving day so you don’t have to worry about them later. This will save you time and money. It will also ensure that your employees can begin work as soon as possible.
